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- Choosing the right ink and toner for the job can make a huge difference at the end of the day. Many common printer models have compatible or recycled ink and toner options that work as well as original manufacturer products . . . but for a whole lot less. Compatible ink and toner<\/a> is a practical way offices can save money without sacrificing the print quality needed for documents especially for personal desk printers where cost-per-page printed can be higher than larger workforce laser printers. Plus, they\u2019re eco-friendly! Buying name brand cartridges when you don\u2019t have to is a completely unnecessary expense in most cases.<\/span><\/li>\n<\/ul>\n
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- It\u2019s also possible your current roster of printers in the office simply isn\u2019t right for your printing needs. Upgrading your printer\/copier system may seem like an unnecessary expense if your printer is working just fine, but the amount of money you save on repairs alone may justify the purchase in the long run. In a <\/span>case study<\/span><\/a> from <\/span>Konica Minolta\u00ae<\/span><\/a>, one major New York law firm saved more than $100,000 by consolidating individual printers and choosing a fleet of the right high-capacity office printers for the job. That\u2019s big money.<\/span><\/li>\n<\/ul>\n
![\"\"](\"https:\/\/www.ldproducts.com\/blog\/wp-content\/uploads\/2020\/07\/ld_banr_txt_customers_2020_728x90-1.jpg\")
<\/a><\/p>\n- \n
- Minimizing repairs is another way to keep your costs low. The firm mentioned in the case study above had a staff of four repair people just to keep their office printers running smoothly before they upgraded. Getting the right printers for the job means spending less time bouncing print and copy jobs to whatever printer is working—and paying someone to come repair the broken one. Your new office-caliber printer may cost more at the time, but it will save you money calling your repair service.<\/span><\/li>\n<\/ul>\n
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- When limiting the number of printers you will be using, it\u2019s important to consider the location of your share printer in order to allow access to the largest percentage of people. When most of your employees have to walk a considerable distance to get whatever documents they need, it cuts into the available time they have to do their job. Putting your workgroup printer somewhere centrally located, rather than in an isolated printer\/copier room, not only opens up the work space, but it allows everyone quicker and easier access. This is especially true if your printers are situated on a different floor than the bulk of your staff.<\/span><\/li>\n
- Scan documents to archive them rather than copying and filing. It may take an extra step, but it can help you save big in the long run. Not only do you save money in copying and duplication costs immediately by scanning them into a database, in time you will conserve valuable space and avoid needing to expand your offices for storage space alone. Real estate is expensive and paying money to store file cabinets just doesn\u2019t make sense in the 21st century. <\/span><\/li>\n<\/ul>\n
Printing smarter can do wonders in minimizing office expenses and giving you the type of extra capital you need to expand. Many of these money saving tips also do wonders for minimizing your office waste, helping you run your office in a cleaner, leaner, and greener way. All the more incentive to take a good look at how you print and see what you can do to make your printing technology work for you!<\/span><\/p>\n
![\"\"](\"https:\/\/www.ldproducts.com\/blog\/wp-content\/uploads\/2020\/07\/ld_bnr_blog_GreatInk_2020_728x90-1.jpg\")
<\/a><\/sup><\/strong><\/h3>\n\n - Scan documents to archive them rather than copying and filing. It may take an extra step, but it can help you save big in the long run. Not only do you save money in copying and duplication costs immediately by scanning them into a database, in time you will conserve valuable space and avoid needing to expand your offices for storage space alone. Real estate is expensive and paying money to store file cabinets just doesn\u2019t make sense in the 21st century. <\/span><\/li>\n<\/ul>\n
- When limiting the number of printers you will be using, it\u2019s important to consider the location of your share printer in order to allow access to the largest percentage of people. When most of your employees have to walk a considerable distance to get whatever documents they need, it cuts into the available time they have to do their job. Putting your workgroup printer somewhere centrally located, rather than in an isolated printer\/copier room, not only opens up the work space, but it allows everyone quicker and easier access. This is especially true if your printers are situated on a different floor than the bulk of your staff.<\/span><\/li>\n
- Minimizing repairs is another way to keep your costs low. The firm mentioned in the case study above had a staff of four repair people just to keep their office printers running smoothly before they upgraded. Getting the right printers for the job means spending less time bouncing print and copy jobs to whatever printer is working—and paying someone to come repair the broken one. Your new office-caliber printer may cost more at the time, but it will save you money calling your repair service.<\/span><\/li>\n<\/ul>\n
- It\u2019s also possible your current roster of printers in the office simply isn\u2019t right for your printing needs. Upgrading your printer\/copier system may seem like an unnecessary expense if your printer is working just fine, but the amount of money you save on repairs alone may justify the purchase in the long run. In a <\/span>case study<\/span><\/a> from <\/span>Konica Minolta\u00ae<\/span><\/a>, one major New York law firm saved more than $100,000 by consolidating individual printers and choosing a fleet of the right high-capacity office printers for the job. That\u2019s big money.<\/span><\/li>\n<\/ul>\n