{"id":3103,"date":"2017-07-21T00:09:44","date_gmt":"2017-07-21T00:09:44","guid":{"rendered":"http:\/\/www.ldproducts.com\/blog\/?p=3103"},"modified":"2023-06-06T21:46:00","modified_gmt":"2023-06-06T21:46:00","slug":"the-best-printer-for-your-office","status":"publish","type":"post","link":"https:\/\/www.ldproducts.com\/blog\/the-best-printer-for-your-office\/","title":{"rendered":"What’s the Best Business Printer for My Office?"},"content":{"rendered":"

Find the perfect office printer for your business in this comprehensive guide.<\/h3>\n

Choosing a new printer for your office takes a bit of research.\u00a0 With dozens of available options and new printer models being released every couple of months, it\u2019s easy to be drawn to a printer\u2019s price tag and overlook essential features. Before you start price shopping, take a moment to answer a few questions to better direct your search:<\/p>\n

What size office do you have?<\/h3>\n

Printers are designed for a range of workspaces and office sizes.\u00a0 Whether you are an office of five people or five hundred, finding a printer that matches up with your office size is vital so you can get the right output from your machine each month.<\/p>\n

What features do you need?<\/h3>\n

From faxing to scanning to duplex printing, features can vary widely across printer brand, printer model and price range.\u00a0 Read up on features before you buy, (we have an extensive list below) and map out which ones are a top priority.<\/p>\n

What\u2019s your budget?<\/h3>\n

When considering budget, total cost of operation should be top of mind at all times.\u00a0 Don\u2019t just think about how much you want to spend on the initial cost of the printer.<\/strong><\/em>\u00a0 Factor in the cost of replacement cartridges, their value relative to their page yield and the cost of replacing worn out parts, like the fuser unit or waste bin.\u00a0 We cover the basics of printer cartridge costs in detail further down the article under\u00a0Cost per Page<\/em>.<\/p>\n

How many pages do you print per month?<\/h3>\n

Each printer cartridge offers a different page yield (the amount of pages a cartridge can print) and every printer has a different monthly duty cycle. \u00a0Some cartridges have high yield<\/a>\u00a0options and some don’t. More important than the price of a printer, these two factors\u00a0should be accounted for when shopping for a new printer.\u00a0 The difference in printing costs between one cartridge and another can be drastic, so you\u2019ll want to find one that meets your needs and your budget.<\/p>\n

In this guide, we will cover the 10 essential printer terms you should know before you buy so you can make a smart purchase.\u00a0 After we go over the terms, we will jump into some of our favorite business printers on the market today.\u00a0 If you want to skip ahead and go straight to the printers, click on the jump links below.<\/p>\n

Best Printers at a Glance<\/h3>\n
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  • Best Budget Laser Printer:<\/strong><\/a> Brother HL-L6200DW<\/li>\n
  • Best Photo Printer:<\/strong><\/a> Canon\u00ae PIXMA\u00ae Pro-200<\/li>\n
  • Best Basic Color Laser Printer:<\/strong><\/a> Xerox\u00ae\u00a0Phaser 6510<\/li>\n
  • Best Small Business Monochrome Laser Printer:<\/strong><\/a> Brother MFC-L5900DW<\/li>\n
  • Best Medium-Large Business Laser Printer:<\/strong><\/a> Xerox\u00ae VersaLink B400<\/li>\n
  • Best Small Business Color Laser Printer:<\/strong><\/a> Canon\u00ae Color ImageCLASS MF644Cdw<\/li>\n<\/ul>\n
    \n

    Speed<\/h4>\n

    Print speed is key in a busy office. \u00a0Some manufacturers call print speed \u201cppm\u201d or \u201cpages per minute,\u201d but you might also see it as \u201cipm\u201d which stands for \u201cimages per minute.\u201d For offices that plan to share a printer between a number of employees, waiting for your document when the print queue is backed up can be a hassle.\u00a0 A speedy printer can instantly resolve that concern.<\/p>\n

    Cost per Page<\/h4>\n

    Cost per page can make or break your printing budget.\u00a0 If you compared specs on any number of printers, you will quickly notice there is no \u201cone size fits all\u201d when it comes to page yield.\u00a0 The number of pages you can get from an individual cartridge can vary widely across printer models.<\/p>\n

    Our main piece of advice: Buy a printer with a page yield that is worth your company\u2019s dime.<\/p><\/blockquote>\n

    If you don\u2019t, you will likely end up drowning in unnecessary printing costs.\u00a0 Determining the cost per page is relatively easy; just divide the printer\u2019s page yield by the cost of the toner cartridge.\u00a0 You can find the page yield, or the approximate number of pages your toner can print, on the side of the cartridge box or on the specs table of your printer\u2019s webpage.\u00a0 For example, the Brother TN880 super high yield toner cartridge offers a yield of 12,000 pages and is currently selling for $126.49* on Staples.\u00a0 After some quick division, your cost per page is 1 cent per page. We have an article that talks about ink efficient printers<\/a> which mention a few office printers, if a low cost per page is your top priority.<\/p>\n

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    Compatible Cartridges<\/h4>\n

    To cut back on printing costs even more, consider getting\u00a0compatible cartridges. \u00a0Compatible (and remanufactured<\/a>) toner cartridges offer the same number of prints and the same standard of quality as an original brand cartridge for a fraction of the price, bringing your cost per page down even further. \u00a0You can get a compatible TN880 toner cartridge from LD Products that\u00a0offers the same yield of 12,000 pages for just $29.99<\/a>–that’s an 82% savings. Using compatible cartridges brings your cost per page down to just .19 cents per page! Here’s a video that illustrates the\u00a0print quality comparison of LD brand toner versus original HP toner.<\/strong><\/p>\n